Meetings at Vardhman Swapnlok Residence Society

At Vardhman Swapnlok Residence Society, we believe in maintaining open lines of communication between residents and the management team. Regular meetings help us ensure that the community’s needs are met, address any concerns, and discuss important updates or future plans for the society. Whether it's for discussing community events, maintenance issues, or any other concerns, our meetings are designed to foster a collaborative and engaging environment.

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Resident Meetings

Our Resident Meetings are held periodically to ensure that everyone’s voice is heard. These meetings are a platform for residents to express their ideas, raise concerns, and participate in the decision-making process that affects the community.

  • Frequency: Monthly/Quarterly (adjust as per the society’s schedule)
  • Purpose:
    • To discuss society-related matters (maintenance, amenities, security, etc.)
    • To inform residents about upcoming events or changes in policies
    • To raise concerns and suggestions from residents
  • Location: Community Hall (or any designated meeting area)
  • Time: 10:00 to 11:00

Management Meetings

The Management Meetings are held regularly to discuss operational and administrative matters, ensuring the smooth functioning of the society. These meetings are typically attended by the Society’s Managing Committee and relevant staff members.

  • Frequency: Monthly
  • Purpose:
    • To review the overall performance of the society
    • To discuss financial matters (maintenance charges, budgeting, etc.)
    • To review security, sanitation, and maintenance services
    • To plan for any improvements or new initiatives
  • Location: Society Office/Clubhouse
  • Time: 10:00 to 11:00

Special Meetings

Special meetings may be called in cases of urgent matters or emergency situations. These could be related to unexpected events, safety concerns, or urgent maintenance issues that require immediate attention.

  • Frequency: As needed
  • Purpose:
    • To address specific urgent issues within the community
    • To plan or discuss emergency responses or repairs
  • Location: To be announced based on the urgency of the situation
  • Time: 10:00 to 11:00

How to Participate

Residents are encouraged to actively participate in meetings. Your feedback and involvement help us build a better, more vibrant community. You can raise topics of discussion in advance by sending an email to [Email Address] or filling out a suggestion form available at the society office.

Meeting Minutes & Updates

Minutes of each meeting will be shared with all residents post-meeting. These minutes will include key decisions, discussed issues, and any actions to be taken. Updates from the meetings will also be shared via notice boards and our society’s digital channels (website, emails, etc.).

  • Upcoming Meetings
  • Resident Meeting: End of Month Time: 10:00 to 11:00
  • Management Meeting:End of Year Time: 10:00 to 11:00
  • Special Meeting (if any):Time:10:00 to 11:00
  • Please stay updated on the dates and times through community notifications.

We encourage all residents to actively engage in the meetings and contribute to the growth and betterment of Vardhman Swapnlok Residence Society. Together, we can make our community a great place to live!